Welcome to Frontline/AESOP.
PHONE ACCESS: 1.800.942.3767
Watch for your welcome email from Frontline.
View the user start guide here.
Substitute System Help DeskOkaloosa Help Desk Information:
- Phone Number: 850.833.5817
- Hours: Monday - Friday 7:30 AM to 4:00 PM
- Email: Rachel.Money@okaloosaschools.com
Work Requirement Policy
School Board policy requires you to work 9 times during a school year. If you fail to do this you will be removed entirely from the substitute list and released as a substitute.
Do Not Call Policy
When a substitute does not meet the requirements and standards set forth for them as substitutes, they may lose the right to be called by the schools.
If substitutes do not perform as expected the school may request that the sub be placed on a DO NOT CALL list. If this happens, the substitute will be notified.
Please note, district procedure states if three schools request that a substitute not be called, the sub will be removed entirely from the substitute list and released as a substitute.
This unfortunate situation does occur from time to time AND is based on the need for all employees to be accountable for the safety, welfare, and academic achievement of district students. Also, a substitute may be dismissed for any single specific action that is determined to warrant dismissal by the Human Resources Department.
- All applicants need a high school diploma or higher
- Complete the OASIS Application and submit all required documents.
- Attend a Newcomer's Awareness/Ethics Training. See the specific steps on the Newcomer's webpage.
- Once you receive the application approval email, contact personnel for next steps.
- Complete the E-Sign New Hire Forms.
- Attend the hiring appointment. Review the hiring packet prior to the appointment and bring identification as outlined on the I-9 form.
- Purchase a Substitute Teaching Certificate. (Instruction Substitute positions only.)
Hiring Appointment Information
Contact Rachel Money at 850.833.5817 for your hiring appointment and to be hired.
Please do NOT pay for the substitute teaching certificate UNTIL you have an appointment to be hired as a substitute. You will receive an email stating that your substitute application has been approved. Then you can call for the hiring appointment and instructions on paying for the substitute teaching certificate.
PLEASE NOTE: Paying for the substitute certificate before the requirements are met does not guarantee hiring.
MidAmerica FICA Alternative Plan Information
Choices to remove your money from MidAmerica:
- FICA Alternative Plan Distribution Request Form (check or direct deposit and rollover to IRA, 475 Plan, Annuity Plan, or Qualified Plan)
- FICA Alternative Plan Direct Deposit Form (submit with Distribution Request Form to receive direct deposit payment)
- FICA Alternative Plan Required Minimum Distribution (RMD) Request Form (Age 70 1/2)
For more information, contact Rachel Money at 850.833.5817 (M-F 7:30am - 4:00pm Central) or MidAmerica at 1.800.430.7999 (M-TH 8:30am - 8:00pm ET, Friday 8:30am - 6:00pm ET).
Key Features of your FICA Alternative Plan
- All eligible employees are automatically enrolled in the program
- All eligible employees make a 7.5% pre-tax contribution into a retirement account in their name
- All contributions permanently save Social Securit taxes
- Income taxes are deferred on contributions to the plan until you withdraw the money
- Contributions are 100% vested to you
MidAmerica has all forms and plan resources available online. If you have not created your online account for MidAmerica, please use the Okaloosa-FICA Welcome Letter below to set up the online profile for MidAmerica.
Send completed forms to:
If you would like to print and send the forms into Human Resources you can do so with the following information:
Human Resources / Carver Hill Administrative Complex
202A Highway 85N
Niceville, FL 32578
Please note: the quickest way to process all MidAmerica forms is to submit them directly to MidAmerica at:
MidAmerica Administrative and Retirement Solutions
Attn: FICA Alternative, PO Box 149
Lakeland, FL 33802-0149