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ESOL Blue Folder Documentation

MIS Number

Document Name

Important Reminders

  4025
  4025S
  4025P

  Home Language Survey - English
  Home Language Survey - Spanish
  Home Language Survey - Portuguese

  Original copy must be placed in the ESOL 
  blue folder; verify date and signature.

  4306 
  4306S

  Notice to Parents of Delay in Testing - English 
  Notice to Parents of Delay in Testing - Spanish

  Provide if 20-school day deadline 
  cannot be met.

  N/A

  LAS Links Entry Test Profile Sheets

  Complete all sections of the Student
  Profile sheet.

  4321 
  4321S
  4321T

  Parent Notification of Ineligibility - English
  Parent Notification of Ineligibility - Spanish
  Parent Notification of Ineligibility - Tagalog

  Provide if student is ineligible for ESOL
  program.

  4308 
  4308S

  Programmatic Assessment - English
  Programmatic Assessment - Spanish

  Must use when student is a transfer
  into our county.

  4324

  4324S

  Parent Notification of ELL Initial or Continued  
      Placement - English
      

  Parent Notification of ELL Initial or Continued
      Placement - Spanish

  Must be sent each year as long as the
  student is still enrolled in the program.

  4319

  Teacher Notification of ELL Student Placement

  Annually given to the teachers of an
  identified English Language Learner.

  4322 
  4322S

  Out of Field Parent Notification - English
  Out of Field Parent Notification - Spanish

  Notification to parent / guardian must be
  sent home if the ELL student has a teacher
  who is Out-of-Field in ESOL.

  4270
  4270S

  ELL Committee Parent Invitation - English
  ELL Committee Parent Invitation - Spanish

  Copies of all meeting invitations must be
  placed in the blue ELL folder.

  4353
  4353S

  Student ELL Plan - English  
  Student ELL Plan - Spanish

  This plan should be updated by October 1
  each year and whenever the ELL
  committee determines other changes
  should be made.  The plan must also
  include notification of testing
  accommodations and the student’s
  schedule or copy of S615 screen.  

  4323
  4323S

  Parent Notice of Exit and Criteria - English
  Parent Notice of Exit and Criteria - Spanish

  For exit criteria, please refer to F.A.C.
  6A-6.0903.

  4299

  Reclassification/Exit/Post Monitoring (English) 
 

  Use this form when exiting a student from
  the ESOL program.  Change AS400 status
  from LP status to LF.

  For each ELL student on monitor status,
  the counselor will indicate the appropriate
  progress, sign, and date each blue folder. 

  4298

  ELL Committee Conference Report   Use this form to document ELL committee  
  meetings and annual meetings.
  N/A   Copy of Annual Test Results or Other
  Assessments Used for Exit

  Print the S734 screen which shows WIDA,
  FSA, LAS Links, etc.

  N/A   Parent Notification of Annual Measure of
  Achievement Objectives (AMAO) Yearly Letter

  Notifies parents of ELLs in writing within 30
  days of district notification of failure to meet
  AMAOs.

Please Note:  Notifications to ELL parents that do not require a return signature include AMAO, WIDA, Choice, etc.  Schools may make copies of these letters and attach a roster of ELL families to whom they were sent.  The lists should be dates and initialed by the counselor or ESOL contact and kept on file for Title III self-monitoring.